ORGANIZATIONAL SUMMARY

The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the entire spectrum of land use and real estate development disciplines, working in private enterprise and public service. As the preeminent, multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policy makers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.

With over 2,300 members, ULI Toronto is the first Canadian District Council that provides an avenue for active dialogue between private industry, environmental organizations, and public agencies to help provide solutions to local and regional issues. Our members represent the entire spectrum of land use and real estate development disciplines, working in private enterprise and public sector.

ULI Toronto is proud to be the most active District Council (Chapter) in the global network supporting over 65 programs (virtual/ in person) a year averaging over 200 registrations per event, supported by a small staff team and industry volunteers.

POSITION SUMMARY:

As a part of the district council team, the Associate is often the first point of contact for the organization, so it is imperative that they be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, effective multitaskers, and able to work independently in a fast-paced environment.

The Associate (Events and Marketing) is a Full-Time position within the Toronto District Council. As an integral part of the District Council team, the Marketing Associate serves as a liaison between the District Council, ULI headquarters, and the Toronto land use professionals.

The Associate works directly with Toronto staff to support the event and marketing activities of the District Council relating to activities and events of the Program Committee, WLI (Women’s Leadership Initiative) Committee, ULI Connect (Under 35) Committees, interfacing with these committees to ensure that all committee work is consistent with ULI’s policies and procedures and that the District Council’s goals and objectives are met.

SPECIFIC RESPONSIBILITIES:

Event and Administrative Support

• Assists in event support leading up to events and scheduling of meetings (65 events a year)
• Inputting names / addresses of members in the database, registering guests to the programs, creating signage, badge printing, and assisting in all aspects of event planning
• Assists in setting up event registration (netFORUM), on zoom and sending out event notifications/reminders to attendees
• Works with volunteers and staff on onsite logistics at events- this includes morning and evening events (for in-person events)
• Manage office supplies and maintain an adequate inventory of office materials.
• Access District Council member and non-member records to produce reports.
• Forward any name/address/phone/email changes to ULI Customer Service Depart.
• Answer email inquiries from members/non-members and Customer Service Depart.
• Order and store printed materials (i.e., ULI letterhead, masterhead, envelopes, badge stock).
• Couriers, errands and other duties as assigned.

Volunteer & Committee Engagement Committee Support

• Support the District Council team with the event activities relating to committee work: Programming, WLI, and Under 35 – ULI Connect Committee
• Supports the District Council team in assignments carried out between meetings
• Handle the administrative details of all programs, attends committee meetings, take minutes, scheduling meetings and other aspects of committee work as needed

Marketing & Communications

• Support the creation of event materials, such as social media graphics, powerpoint slides, run of show agenda, speaker bio documents, signage, email blasts, sponsorship banners,
• Manages social media channels: Instagram, Facebook and LinkedIn – pre events and during events
• Creates graphics: social media posts, event blasts, posters and brochures, banners
• Supports the work of the communications committee: media and press release support
• Assists in website updates

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Up to 2 years in administration, customer service, or events.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to lift 30 lbs. and attend early/late events as needed.
• Experience supporting or overseeing budgets with sound business acumen and fiscal discipline.
• Strong written and verbal communication skills; confident presenting to groups of varying sizes.
• Comfortable with change management and continuous improvement.

PREFERRED QUALIFICATIONS

• Someone with an interest/ experience in event planning and land use and development issues.
• Experience in social media - posting on multiple platform to drive awareness of events and activities.
• Knowledge of WordPress is an asset as well as Adobe Creative Suite and Canva
• Proficiency in Microsoft programs including Outlook, Word, Excel, PowerPoint.
• Ability to use basic content management systems and pull data for reports.
• Familiar with Zoom Meetings and events technology required
• Highly developed interpersonal skills to work with senior executives in industry
• independently and productively with a responsible follow through.
• Ability to initiate tasks and assume responsibility for them, and to work with minimal supervision in a high-production position.
• Ability to prioritize tasks, handle multiple tasks concurrently and completely, and complete tasks on time, with responsible follow-through.
• Proactive, positive attitude.
• Ability to travel to ULI events (in the early morning or evening) throughout the region, the US for 1 to 2 conferences as well as Washington DC once a year for Staff Summit.
• Demonstrated customer service skills.

WORKING CONDITIONS

• Hybrid work environment.
• Regular in-person attendance required at local events.
• Occasional national travel (1–2 times/year).
• Must lift up to 30 lbs., work extended hours for events, and sit/stand for prolonged periods.

COMPENSATION

The salary range for this position is CAD48,961 to CAD53,246. Actual compensation will be based on experience, education, skills, and other job-related factors. This role is part of ULI’s comprehensive compensation package, which includes competitive benefits.

APPLICATION INSTRUCTIONS:

To apply, please follow the link. Please submit a résumé and a letter of interest/cover letter.

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.