MountainTrue is a non-profit organization that works with communities across 26 mountain counties in Western North Carolina and North Georgia and champions resilient forests, clean waters, and healthy communities. We are committed to keeping our mountain region a beautiful place to live, work, and play. Our members protect our forests, clean up our rivers, plan vibrant and livable communities, and advocate for a sound and sustainable future for all.

MountainTrue is seeking a detail-oriented, organized Finance Administrator to join our team. The Finance Administrator supports MountainTrue’s financial operations with a focus on accounts payable, accounts receivable, and grant financial reporting. This role ensures the timely and accurate processing of financial transactions while maintaining strong internal controls that support the organization’s mission-driven work.

The ideal candidate for this role will have experience in accounting, bookkeeping, or nonprofit finance, and proficiency in accounts payable and accounts receivable processes.

What we offer:

• 20 vacation days per year
• 12 holidays per year
• 12 sick days (96 hours) per year
• A paid 2-month sabbatical after five years of employment
• Health, dental, and vision insurances
• A simple IRA with an employer contribution of up to 3%
  
  

Key Roles and Responsibilities
Accounts Payable and Accounts Receivable

• Process vendor invoices, staff reimbursements, and credit card transactions in accordance with organizational policies
• Verify coding, approvals, and supporting documentation prior to entry
• Maintain organized digital records, including vendor files and documentation, for audit readiness
• Ensure timely and accurate payment processing and respond to vendor inquiries as needed
• Prepare and issue annual 1099s

• Record and deposit incoming payments, including donations and earned revenue, across multiple programs
• Prepare and issue invoices as needed; monitor aging reports and follow up on outstanding balances
• Coordinate with Development and program staff to ensure accurate revenue coding and documentation
• Prepare and submit semiannual sales tax reimbursement requests across multiple counties
• Remit quarterly sales tax payments related to merchandise sales
  
  

Grant and Fiscal Sponsor Financial Reporting

• Track grant expenditures and revenue across multiple funding sources
• Prepare periodic financial reports for funders in collaboration with Finance and program teams
• Maintain organized grant and fiscal sponsor documentation, including budgets, award letters, and reporting schedules
• Support audit and compliance requests related to grant activity
  
  

DEQ Grant Administration & Monthly Reporting

• Prepare and submit monthly NC DEQ reimbursement packets in compliance with state requirements
• Manage digital invoice workflows, ensuring all documentation is complete, accurate, and audit-ready
• Track expenditures against approved grant budgets and maintain current reporting schedules
• Coordinate with program staff to obtain required documentation and resolve coding or eligibility questions
• Submit required reports through state systems and maintain organized records of all submissions
  
  

General Finance & Administrative Support

• Support month-end close processes, including reconciliations, journal entries, and documentation
• Maintain organized and up-to-date digital filing systems for all financial records
• Assist with annual audit preparation and other compliance-related activities
• Provide administrative and operational support to the Finance Director as needed
• Provide general administrative support as needed across the organization, which may include supply management
• Assist with coordination of meetings and internal logistics
  
  

Location and Travel
This position follows a hybrid schedule with an in-office expectation in Asheville at least one day per week, dependent on business needs.

Occasional regional travel may be required with advance notice for meetings, programs, or partner engagement. Additional in-person meetings, trainings, or events may also be required periodically.

Experience and Educational Requirements

Required Skills and Experience

• Experience in accounting, bookkeeping, or nonprofit finance
• Proficiency in accounts payable and accounts receivable processes
• Working knowledge of basic GAAP principles
• Strong attention to detail and ability to manage multiple deadlines
  
  

Technical Skills

• Proficiency in accounting software (e.g., QuickBooks or similar)
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Experience with Bill.com preferred

Mental and Physical Demands

• In addition to remote work, office work is performed in a traditional office setting with controlled temperatures and low to very loud noise levels
• Occasional visits to the field may be required where the environment is hazardous (uneven ground, in or on water, etc.)
• Work requires prolonged periods sitting or standing at a desk and using a computer
• Ability to climb stairs as needed
• May require occasional lifting of up to 10 lbs. and infrequently up to 25 lbs

Safety Expectations

• Follow company MountainTrue’s safety protocols and procedures
• Report occupational injuries, illnesses, or near misses immediately
• Participate in required safety training and accident investigations as needed
• Identify and immediately report unsafe conditions to the appropriate staff member

Compensation and Benefits
The salary range is $52,000 to $57,000, depending upon experience.

The benefits package includes 20 vacation days per year, 12 holidays, sick leave, a paid 2-month sabbatical after five years, health, dental and vision insurances, and a simple IRA with an employer contribution of up to 3%.

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MountainTrue values and respects all types of diversity and strongly encourages applicants from traditionally marginalized groups to apply. We prohibit discrimination and harassment and provide equal employment opportunity without regard to, and not limited to, race, ethnicity, creed, color, religion, age, sex, gender identity, gender expression, sexual orientation, national origin, handicap, marital status, pregnancy status, military/veteran status, or any other class protected by applicable state or federal law. We are committed to recruiting, hiring, and promoting those from underrepresented and disadvantaged groups.