Position: Advocacy Campaigns Coordinator

Reports to: Chief of Staff

Location: Remote, with 5%-10% travel

Application Deadline: August 25, 2025 (submit by 11:59 pm EST)

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The Challenge and Opportunity

The Institute for Responsive Government helps policymakers find solutions that make government more efficient, accessible, and responsive to the needs of real human beings. We start with the mechanics of democracy: our key focus areas include practical pro-voter policies like Automatic Voter Registration and voter-centric election administration, and resource solutions like predictable federal funding to loosen chronic policy problems. Then, we work to make democracy meet its promises. Government should provide customer service and material benefits at every touchpoint—from health benefits to taxes to the DMV. If we choose to come together with our neighbors to make up a democracy, that government must deliver well enough to make us choose participation.

The Organization

Building on a decade of success working in partnership with state political leaders from both parties, lawmakers, NGOs, and academic leaders, the Institute for Responsive Government is a hub for policy and technical experts, organizers, and government officials working together to craft pragmatic, human-centered policies designed to make government more responsive to all of us.

The Person

The Advocacy Campaigns Coordinator plays a critical role in supporting the work of an extensive campaigns team, ensuring advocacy work, requests to other staff, grants and contracts, reporting on progress, and regulatory compliance reviews of activity all occur smoothly and seamlessly. Reporting to the Chief of Staff and working closely with the Advocacy Campaigns Team Chief, this position requires a competent project manager who is passionate about pro-voter policies and obsessed with systems and processes. The perfect candidate will be comfortable serving as a source of order in a fast-paced, dynamic, advocacy-focused environment.

Key Responsibilities include, but are not limited to:

• Collaborate closely with Operations, Communications, Policy, Donor Engagement, and Compliance teams to ensure seamless coordination and alignment across all Advocacy Campaigns initiatives.
• Act as a bridge between departments, ensuring that campaign priorities are fully supported and integrated into organizational workflows.
• Design, implement, and continuously improve systems to support and track lobbying activities, advocacy expenditures, stakeholder relationships, and other compliance-sensitive efforts.
• Work with Compliance to ensure all reporting requirements are met accurately and on time, reducing organizational risk.
• Maintain, optimize, and troubleshoot spreadsheets, trackers, and databases used by the team to monitor policy fights across multiple states.
• Develop dashboards and reporting mechanisms to provide real-time visibility into campaign progress and outcomes.
• Organize and maintain shared file systems and communication platforms (e.g. Slack).
• Provide support for select high-priority state-level campaign efforts, including scheduling, agenda setting, note taking and follow-up with in-state lobbyist, contractor, and coalition calls.
• Act as a connector between the Advocacy Campaigns team and the Policy, Communications, Compliance, and Operations teams to ensure state campaign leads have the resources they need.
• Produce concise, actionable summaries that inform strategy, decision-making, and communications.
• Coordinate and manage weekly Advocacy Campaigns team calls, including agenda design, pre-meeting preparation, and ensuring meetings are effective, action-oriented, and engaging.
• Help foster a collaborative team culture by ensuring information flows smoothly, deadlines are met, and priorities are clear.

Skills and Qualifications

The Ideal Candidate is:

• Deeply committed to strengthening democracy and thrives in fast-paced, remote environments.
• Proactive, self-directed, and comfortable managing complex projects independently and collaboratively.
• Strong project manager who is able to juggle multiple priorities, manage deadlines, and keep complex initiatives on track.
• Experienced with C3/C4 structures.
• Awareness of political processes, nonprofit, advocacy, or campaign settings, lobbying, and state-level advocacy campaigns.
• Strong ability to write clearly (meeting notes, research summaries, trackers) and communicate effectively with diverse stakeholders.
• Adept at designing or improving systems.
• Comfortable engaging with senior leaders, strategists, lobbyists, campaign leads, elected officials and external partners in a professional, supportive capacity.
• Ability to quickly gather, analyze, and distill complex policy or campaign-related information into clear, actionable insights.
• Discreet, analytical, organized, and an excellent communicator.
• Willing to respond to occasional time-sensitive, after-hours needs.

Preferred Tools & Platforms:

• Google Workspace
• Slack
• Signal
• Asana
• Excel
• Zoom

Education and Experience

• No degree required but Bachelor’s degree preferred in Political Science, Public Policy, Government, Communications, Business, or a related field; equivalent work experience and/or certifications will also be considered.
• Minimum 3 years of experience in political campaigns, advocacy organizations, election administration, government, or fast-paced operational/project management roles.

The Tangible Good

We are committed to providing our employees with a competitive, comprehensive benefits program that gives staff and their families the support they need to lead healthy, productive lives. The compensation and benefits package for this role includes:

Compensation

• Annualized salary range of $70,000 - $90,000
• 401(k) program with a 3% employer contribution plus a 3% employer match that is fully vested day one
• Monthly cellphone and wellness stipends

Health and Wellness

• Comprehensive health insurance (medical – platinum PPO, dental, vision) with 100% of premiums fully covered for employees and dependents
• Generous health reimbursement account (HRA) that is 100% employer-paid and is intended to offset co-pay, deductible, and a variety of other health-related expenses incurred by employees and dependents
• Short and long-term disability and a $50K term life/accidental death benefits that are 100% employer paid
• Employee Assistance Plan (EAP) and care navigation assistance, up to 12 free video sessions on Talkspace annually, discounts on services provided through OneMedical and Kindbody

Time-off

• 15 company holidays (including a week long winter break from December 25th through December 31st) and 4 floating holidays
• 20 days of front-loaded vacation time and 10 days of personal leave annually (pro-rated based on start date)
• Reduced Summer Friday schedule.