ABOUT ULI:

The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide, representing the spectrum of land use and real estate development disciplines across private enterprise and public service.

As the preeminent multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policymakers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.

POSITION SUMMARY:

ULI district councils deliver the Institute’s mission at the local level by providing members with education, networking, and opportunities to give back to the community. With over 1,100 members in Oregon and Washington, ULI Northwest is the preeminent local organization focused on creating and sustaining communities through wise land use, development, and redevelopment decisions. Our closely knit and high-performing team works directly with our members, who include high-level business professionals, public officials, corporate executives, and senior members of the real estate and land use community, to help facilitate and move the needle on issues that are of the most importance to our region.

ULI Northwest is seeking to hire a full-time Associate to join our small and collaborative team serving real estate and land use professionals throughout Washington state.

As a part of the district council team, the Associate is often the first point of contact for the organization, so it is imperative that they be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, effective multitaskers, and able to work independently in a fast-paced environment. The Associate’s overall responsibility is to provide support to the Northwest District Council in Seattle, Washington.

ULI Northwest is currently working in a hybrid environment with 3-4 days a week in-person at our Seattle office, with additional in-person attendance at events as needed.

WHY THIS ROLE IS RIGHT FOR YOU:

• You enjoy a fast-paced, high-variety role where you can build skills in events, marketing, operations, and member engagement while working on multiple projects at once.
• You want hands-on experience that will expose you to nonprofit work, urban development, real estate, and professional events while giving you room to grow.
• You like working with people, learning new tools (including AI and new technologies), and taking ownership of tasks in a collaborative team that values initiative and independence.

ESSENTIAL RESPONSIBILITIES:

Communications and Marketing

• Support ULI Northwest marketing and communication efforts (website, social media, and email campaigns).
• Maintain ULI Northwest’s internal and external calendar systems.
• Help prepare event collateral and presentation materials for programs and committee meetings (e.g., agendas, speaker bios, PowerPoint slideshows).
• Engage with members and organizations through social media posts on LinkedIn, Instagram.

Committee, Program, and Event Support

• Provide outstanding customer service as the first point of contact for members, volunteers, and partners, ensuring prompt and professional responses to inquiries.
• Accurately enter data into ULI’s online CRM system to prepare events and programs for registration.
• In-person event-planning tasks including (but not limited to) ordering catering, coordinating snacks and beverages, handling room setup, creating meeting materials, registering event attendees, and processing event-specific invoices.
• Manage logistical aspects of planning and implementing programs, including technology checks for speakers and panelists, sending calendar reminders, and handling Zoom functionality.
• Support committees by coordinating meeting times, sending meeting notices, tracking RSVPs, updating committee lists and preparing for committee meetings.
• Attend committee meetings and disseminate notes to committee members and ULI staff.

Nonprofit Administration and Operations Support

• Manage and access records from ULI's database to generate reports, attendee lists, invoices, etc.
• Maintain and update committee member lists
• Support financial tasks; create and send invoices, process payments, expense reporting etc.
• Maintain and update online file systems for ULI Northwest
• Order supplies and other technology for the District Council, as needed
• Produce contracts for vendors and contractors.
• Manage and respond to phone/email inquiries from main ULI Northwest phone line and inbox.

MINIMUM QUALIFICATIONS:

The job of the ULI Northwest Associate requires a rapid learning curve, is fast paced with concurrent projects, and requires attendance at committee meetings, events, and programs throughout the year. Specific qualifications include:

• A combination of relevant experience or education, such as a college degree, professional certifications, or practical work experience in customer service, administration, or event support.
• Professional oral and written communication, including exceptional spelling and grammar.
• Excellent computer skills, basic PDF-file manipulation and graphic design skills preferred
• Proficient in Microsoft Office Suite, especially Outlook, Word, Excel, PowerPoint and OneNote
• Comfortable using and learning about Artificial Intelligence tools for work efficiency
• Ability to learn new technologies and systems quickly.
• Ability to initiate tasks and assume responsibility for them, and to work with minimal supervision in a high-production position.
• A proactive, problem-solving attitude with strong organizational and multitasking skills is essential.
• Ability to travel locally within western Washington, with occasional national travel. Ability to attend events throughout the day, including early mornings or evenings.
• Demonstrated customer service skills.

WORKING CONDITIONS:

The Urban Land Institute (ULI) is committed to shaping the future of the built environment for transformative impact in communities worldwide, and we embrace our core values of integrity, collaboration, inclusion, and excellence in service to our members. In alignment with the Board of Directors’ strong commitment to in-person collaboration, our roles require regular on-site presence to foster teamwork, innovation, and organizational effectiveness. ULI’s primary workplace remains its offices, where in-person collaboration supports our mission and service to members.

COMPENSATION AND BENEFITS:

The hourly range for this position is $26.66 to $29.48. Actual compensation will be based on experience, education, skills, and other job-related factors.

ULI offers a comprehensive benefits package including health, dental, and life insurance; generous vacation leave; and a retirement plan with employer match.

APPLICATION INSTRUCTIONS:

To apply, please follow the link. Please submit a résumé and a letter of interest/cover letter.

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.