Program and Events Manager, ULI Boston
Urban Land Institute
Administration
Boston, MA, USA
USD 65,822-71,581 / year
About ULI Boston
The Urban Land Institute is a nonprofit research and education organization with 48,000 members across every discipline of land use and real estate. ULI Boston is one of our most active district councils, bringing together developers, planners, architects, public officials and investors from across Massachusetts, Maine, New Hampshire and Connecticut.
Our events calendar is central to how we deliver value to members. From committee programming and speaker series to convenings, tours and member network gatherings, we run a high volume of events throughout the year. We aim for each one to feel genuinely relevant and well-run, not generic. That is where this role comes in.
The Role
We are looking for a Program and Events Manager to be the operational center of ULI Boston's events and programming activity. You will work closely with the Executive Director, committee chairs and member leaders to plan and deliver a full calendar of events, taking ownership of logistics, communications and member experience from planning through to the day itself.
This is a hands-on role with real ownership. You are not supporting someone else's events calendar, you are running it. The work is varied, member-facing and visible. What you produce shapes how hundreds of members experience ULI Boston every year.
Responsibilities
Events Planning and Delivery
- Plan and execute ULI Boston's committee-driven events calendar, including speaker series, panel discussions, tours, roundtables and member gatherings.
- Manage all event logistics: venue sourcing and contracting, catering, invitations, marketing, registration and on-site coordination.
- Work with committee chairs and member leads to develop programming that resonates with our membership.
- Understand what makes a meaningful ULI Boston event and be able to distinguish that from content that serves a sponsor rather than the member.
Local Product Council Coordination
- Support ULI Boston's local product councils, cohort-based member groups that meet throughout the year.
- Handle scheduling, invitations, speaker coordination and communications for each council's programming cycle.
- Spot opportunities where two member groups want to hear about the same topic and bring them together rather than running parallel events.
- Be the connecting thread between multiple member groups, the person everyone can rely on to know what is happening and keep things moving.
Member Communications and Coordination
- Manage event-related communications: invitations, reminders, follow-ups and member correspondence.
- Work with the Director of Programs and Events and the Executive Director on member outreach and engagement.
- Maintain relationships with key vendors, venues and partners in the Boston market.
What We Are Looking For
We need someone who is organized, personable and good at making things happen. The right person for this role manages a busy calendar, works well with a wide range of people and delivers events that feel professional, well-run and genuinely valuable.
- Events coordination or program administration experience. You have managed events from planning through execution, and you are comfortable owning the process end to end.
- Strong organizational skills. You are managing multiple events at different stages at the same time, and nothing gets dropped.
- Member or stakeholder communication experience. You are comfortable being the central point of contact for committee chairs, vendors, members and speakers.
- Vendor management experience. You have worked with caterers, venues and AV teams and know how to get good outcomes without overspending.
- An interest in the built environment, urban development or real estate is a plus. You do not need to be an expert, but genuine curiosity will help you understand what matters to our members.
- Based in or close to Boston. The role is primarily in-office Tuesday through Thursday, with some evening and weekend events throughout the year.
What Success Looks Like
In your first year, you will get to know the member groups, the annual rhythm of the events calendar and the committees you work with. By the end of year one, we want you running events independently, proactively flagging programming ideas, managing the calendar without needing to be chased on every deadline, and being the person committee chairs know they can rely on.
Working at ULI Boston
- A team of four people where you will know everyone and feel the impact of your work directly.
- In-office Tuesday, Wednesday and Thursday at our downtown Boston co-working space. Remote Monday and Friday.
- Evening and occasional weekend programming is part of the work. Flexibility is built into the culture.
- Direct access to leadership and a role where your contribution is visible.
COMPENSATION AND BENEFITS
The salary range for this position is $65,822 to $71,581 annually, which includes base salary and performance-based incentive eligibility. Compensation is determined by experience, education, skills, and other job-related factors.
ULI offers a comprehensive benefits package including health, dental, and life insurance; generous vacation leave; and retirement plan with employer match.
APPLICATION INSTRUCTIONS:
To apply, please follow the link. Please submit a résumé and a letter of interest/cover letter.
ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.
EOE/m/f/d/v. No relocation reimbursement is offered at this time.